Assistant to Head of Business Development & Sales

Itexus is looking for a proactive and highly organized Assistant to the Head of Business Development & Sales to support sales execution, client communication, reporting, and internal coordination.
The role is focused on keeping sales processes moving, controlling follow-ups, structuring information, and supporting business development activities.

This position is ideal for someone who wants to grow into Sales Manager or Business Development Manager in the future.

Responsibilities:

         Sales Execution & Client Follow-ups

• Proactive follow-ups with clients to keep momentum on decisions, documents, and next steps (“client pinging”);
  
• Control that all sales stages and internal checkpoints are followed (qualification, proposals, approvals, follow-ups);
  
• Maintain discipline and transparency in the sales pipeline.
  

          Internal Coordination & Monitoring

• Monitor ongoing sales activities and quickly escalate risks, delays, or blockers to the Head of Business Development & Sales;
  
• Coordinate communication between sales and presales teams when needed;
• Ensure fast reaction to incoming requests, changes, or issues.

         Reporting & Sales Operations

• Prepare and maintain monthly sales reports, pipeline overviews, and account status updates;
  
• Control timely preparation of proposals, estimates, invoices, and commercial documents;
• Maintain CRM accuracy and hygiene (stages, notes, next steps, forecasts).

          Sales Enablement & Process Support

• Assist in building and improving sales materials;
  
• Support lead qualification (initial analysis, structuring input data, CRM updates);
• Help document and standardize sales processes and best practices.

          Executive & Administrative Support

• Organize calls and meetings: scheduling, agendas, follow-ups, and notes;
  
• Support prioritization and task management for the Head of Business Development & Sales;
• Perform ad-hoc analytical and operational tasks efficiently and on time.

Qualifications:

• Strong organizational skills and attention to detail;
• Ability to “push” clients and internal teams politely but persistently;
• Excellent written and verbal communication skills;
• High level of responsibility, ownership, and execution mindset;
• Fluent spoken English at B2 level or higher (regular communication with English-speaking clients);
• Ability to work independently and manage multiple priorities.

Will Be a Plus:

• Experience in sales operations, business development support, or executive assistant roles;
• Experience supporting founders or C-level executives;
• Background in IT services, software development, or fintech;
  
• Experience in lead qualification or account coordination.
  

We would be happy to share more information about the company and the project during our meeting.