Accounting Module for EMR Healthcare Application

Target audience

The target audience of the system is healthcare organizations that have medical staff, provides healthcare service to patients, and work with insurance companies to obtain payments.

Solution overview

The accounting module we implemented has a rich set of features sufficient for efficient financial management. All features can be divided into sub-categories depending on the user’s task – transactions, reconciliation, reports, categorization, roles & permissions, audit trail, and journal entry. Let’s explore the accounting module’s functionality in detail.

Transactions:

• Connect a bank account via Plaid, disconnect it, and view the list of connected bank accounts and their conditions
• Create, update, and archive a bank account
• Create, edit, and delete transactions manually
• Update the transactions list, filter transactions, view the list of all transactions, and search for the transaction
• View the time of the latest update
• Create, edit, and archive internal transactions, view list of internal transactions
• Assign, view, and edit categories to income, expense, intermediaries, insurance companies, and visit types in the lists
• Mark bank transactions as transfers, remove the transfer

Reconciliation:

• Start reconciliation and view overview data
• View records for reconciliation
• Reconcile transactions, undo reconciliation
• View the history of reconciliation
• Add unbanked transactions to the reconciliation

Reports:

• View balance & trial sheet reports, profit and losses reports, and categorization reports
• View detailed information on each value in reports
• Download reports in xlsx and in pdf
• Filter report data by period
• View pie chart
• View profits and losses on the dashboard
• View general ledger and journal entry reports

Categorization:

• Create and delete categories/sub-categories, view list of categories
• Assign and remove a category to the selected transaction
• Select and assign categories for transactions offered by the matching algorithm
• Create additional records in the system

Roles & permissions:

• Set up accounting permissions to manage users who have access to the accounting module

Audit trail & Journal entry:

• View audit trail
• Create and edit journal entries
• View the list of journal entries

Development process

The project was implemented using Scrum methodology with two-week sprints and a demonstration of the implemented functionality as well as a feedback collection session each week, i.e., we held two demo sessions per sprint. This approach along with breaking the big scope down into smaller, more manageable pieces allowed for greater efficiency, productivity, transparency, and predictability.

Technical solution highlights

This is the architecture diagram of the solution explaining how it is organized and works.

Results & future plans

In four months, Itexus cross-functional team implemented the accounting module for the client’s platform. The solution enables efficient accounting management, streamlines processes, and allows for more accurate, data-driven decisions due to reporting functionality.

Our team is continuing to support and maintain the delivered solution. The client is currently considering implementing new features in the module.

Looking for a tech partner with solid technical skills and experience in the telehealth industry? At Itexus, we leverage our strong technical expertise and deep understanding of all the ins and outs of the healthcare domain to help care providers automate medical workflows and improve the patient experience. We’d love to contribute to your project – contact us to discuss a collaboration.